Executive Assistant/Project Manager

About the Position

Seeking an Executive Assistant/Project Manager to provide high-level administrative support to the owner of Allegretto Vineyard Resort, its winery, and nearby property. You will assist owner and assigned leaders in various ways, including the planning and supervision of new construction developments and existing properties.  This is primarily a remote, California-based position, but you will be needed for meetings and on-site work in Paso Robles, CA. The right candidate will want to work for an ardent, purpose-driven leader in an organization focused on bringing more joy to this world, primarily through building and hospitality.

About Us

Who We Are & What We Do
The Ayres family has owned and operated land development businesses since 1905.  Our developments include single family homes, hotels, commercial centers, storage facilities, vineyards & wine production. Our corporate office is in Costa Mesa CA, though this position is for projects on the Central Coast, in Paso Robles.

A Higher Purpose
Our mission is to bring more joy to this world by creating spaces that provide comfort and peace, while helping people connect with who they are. A big part of achieving this goal is through designing buildings with architecture that resonates with people and brings more harmony to their lives.

Values We Live By
We care about people and value honesty, sincerity, and loyalty. We’re driven by teamwork to consistently deliver results.

About You

Who You Are and What We Value

  • You’re grounded, honest, loyal, have a joy for life and embody “possibility” thinking.
  • You have emotional intelligent skills, energetic and care about your well-being.  
  • You seek to understand and champion our vision and initiatives, support owner and assigned leaders. 
  • You’re confident enough to ask questions to make sure you’re clear and aligned with the direction given.

Your Skills and Abilities

  • You’re highly organized, methodical, and love to create and maintain structures to keep things running smoothly.
  • You’re a master at keeping a variety of projects organized and able to find details of specific items in quick order.
  • You’re self-motivated and have an eye for detail (e.g., you could inspect physical buildings and write a detailed report if asked.)
  • You are a strong interviewer and enjoy the prospect of assembling a team.
  • You can build and maintain multiple professional relationships with fellow team members, owners, consultants and subcontractors.

Your Training and Experience

  • You understand entitlements with municipalities
  • You can navigate the bidding process for procurement
  • You can make budgets for projects
  • You can read P/L statements
  • You’re good with social media
  • You’re highly proficient with the Microsoft Office and Microsoft Project, and are quick at learning new software.
  • You have foresight and are able to take proactive steps to avoid unnecessary challenges.
  • Wine business experience beneficial 
  • Foreign Languages are beneficial (Spanish, French, Italian or Other)

How to Apply

We want to be sure you can follow simple instructions, so if you’re interested in this position, we have very specific instructions you must adhere to in order to be considered. Please read the instructions below and follow them to the letter, exactly as they are spelled out. If you do not reply EXACTLY as outlined below, you will not be considered for the position and will not receive a response to your inquiry.

  1. Send an email to us at [email protected] following these instructions
  2. Subject Line: must read EXACTLY as follows:
    [Abbreviated Position Name] application from [First Name Last Name], [Date] (use two-digit day, two-digit month and two-digit year)
    For example, if you are applying for this position on 01/01/23 and your name is Taylor Thomas, your subject line would read as follows: EAPM Application from Taylor Thomas, 01/01/23
  3. Shoot Video of no more than 3 minutes in length telling us what interests you personally about the position and furthering the vision of our company.
  4. Upload your video to YouTube, Vimeo, Google Drive, Dropbox or Box (no other locations will be accepted)
  5. Body of Email: Include the link to that video ONLY (no other text whatsoever)
  6. Attach your resume to the email as a PDF document
  7. Send the email to: [email protected]

Job Type: Full-time
Salary $50,000 - $100,000 per year
Work Location: Hybrid Remote in Paso Robles, CA 

Submit Application

We care about your family and private time.

  • Paid Vacation *Full Time Status
  • Paid Sick Leave (24 hours to Part Time / 32 hours to Full Time)
  • Ayres Cares Adopt a Family Program
  • Fun Express Entertainment Discount
  • Sketchers Shoe Discount Program
  • Hotel Guest Room Discount

We care about your well-being.

  • Medical Plan
  • Dental Plan
  • Employee Assistance Program (WorkLife Matters)
  • Travel Connect

We care about your future.

  • Life Insurance
  • 401k Investment & Savings Plan (Part Time & Full Time)
  • Orange County Credit Union

We care about your success.

  • Paid Training
  • Housekeeping Mentor Program / Bonus

We care about teamwork.

  • Team Member Appreciation Events
  • Monthly Company Teambuilding Events
  • Cash Bonus Quality Assurance / Safety
  • Team Member Referral Bonus